Planning your event

Here's a countdown to your opening.

November / December

  • Decide whether to exhibit by yourself or as part of a group
  • Confirm your venue

End of January

  • Pay your membership
  • Complete your online registration for the Summer Art Weeks

February / March

  • Complete your free artist profile page. Log in to your website account, upload a picture of yourself at work, a biography and up to 12 additional images. You will only appear in the Artists profile page if you have completed this section and loaded at least six images.
  • You will only appear in the theme videos if you have completed an artist profile by 18 March.
  • Work with your neighbouring artists to create local trail maps

April / May

  • Collect your signage / promotional material and brochures from your distribution point
  • Contact the ‘What’s On’ section in local newspapers and parish magazines, and add your exhibition to events sites online, including the words Warwickshire Open Studios - Summer Art Weeks
  • Get general invites printed (or business cards with exhibition details on can sometimes be a cheaper option)
  • If you’re planning a private view with different details, get these printed too
  • Start distributing brochures in your local shops, place of work etc
  • Start promoting your participation in the event on your own personal social media channels


  • Send out private view invites if you're holding one.
  • Send out general invites or post door to door
  • Contact your neighbouring artists and swap fliers / be ready to signpost visitors to one another
  • Check you have public liability insurance if you need it; if not, arrange it!
  • Put out directional posters on all routes into your venue with arrows on clearly directing people to your venue
  • Make sure you are open at your advertised times
  • Collect visitor numbers and have a comment book for visitor feedback – we’d love to hear all this


  • Packing up: If you’re using a private venue, leave it nice and tidy if you want to use it again next year
  • Don’t forget to remove any roadside signage etc
  • Give us your feedback – both quantitative and qualitative (this information helps us make improvements)

August – December

  • Keep using the website – your online artist profile can be updated throughout the year, with details of any additional exhibitions you're attending