Planning your event

Here's a countdown to your opening.

November / December

* Decide whether to exhibit by yourself or as part of a group

* Confirm your venue

End of January

* Pay your membership

* Complete your online registration for the Summer Art Weeks


* Complete your free artist gallery page. Log in to your website account, upload a picture of yourself at work, a biography and six additional images. You will only appear in the Search Galleries page if you have completed this section

* Work with your neighbouring artists to create local trail maps

April / May

* Collect your signage / promotional material and brochures from your distribution point

* Contact the ‘What’s On’ section in local newspapers and parish magazines, and add your exhibition to events sites online, including the words Warwickshire Open Studios - Summer Art Weeks

* Get general invites printed (or business cards with exhibition details on can sometimes be a cheaper option)

* If you’re planning a private view with different details, get these printed too

* Start distributing brochures in your local shops, place of work etc

* Start promoting your participation in the event on your social media channels


* Send out private view invites if you're holding one.

* Send out general invites or post door to door

* Contact your neighbouring artists and swap fliers / be ready to signpost visitors to one another

* Check you have public liability insurance if you need it; if not, arrange it!

* Put out directional posters on all routes into your venue with arrows on clearly directing people to your venue

* Make sure you are open at your advertised times

* Collect visitor numbers and have a comment book for visitor feedback – we’d love to hear all this


* Packing up: If you’re using a private venue, leave it nice and tidy if you want to use it again next year

* Don’t forget to remove any roadside signage etc

* Give us your feedback – both quantitative and qualitative (this information helps us make improvements)

August – December

* Keep using the website – your online artist gallery can be updated throughout the year, with details of any additional exhibitions you're attending